Language: English
EXHIBITOR REGISTRATION

Participation Guidelines

Submit application Send down payment Send final payment Opening of VIMAF & VSIF
– Early Bird: April 30th, 2020
– General:  September 30th, 2020		 Send down payment (50%) within 1 week of application submission – Send final payment & documents requiredd – Balance of the booth fee + Additional facilities fee Dec 16th – 18th, 2020
Category Space only Standard Sponsorship
Booth Image
Specifications
  • Only raw space will be provided (Unit : 3m x 3m/booth)
  • Extra stand construction is possible
    under the permission of the organizer
  • Additional facilities should be applied
    separately if necessary
  • Standard Shell Booth will be provided
  • Specifications:
    – Company Signboard
    – Pytex carpeting
    – Information desk (1)
    – Chair (1)
    – Standard lightings (electricity included, 1kw)
    – Power outlet (1)
    – Trash bin (1)
  • Additional facilities should be applied
    separately if necessary
  • Specialized Premium Booth design will
    be provided
  • Specifications:
    – Company Signboard
    – Pytex carpeting
    – Information desk (1)
    – Consultation Table (1)
    – Chair (4)
    – Standard lightings (electricity included, 1kw)
    – Power outlet (1)
    – Trash bin (1)
  • Additional facilities should be applied
    separately if necessary
  • Additional order of Electricity and Furniture is available, kindly place orders to the organizers.
  • Usage of rental items must follow regulations of the exhibition hall, the service suppliers and the organizers.
Booth fee(per booth)
Early Bird: April 30th, 2020 USD 3,000 USD 3,300 USD 3,800
General:  September 30th, 2020 USD 3,200 USD 3,500 USD 4,000

*All costs subject to VAT 10%

Make Payment to

In Korea:

  • Account name: COEX
  • Account No. : 140-000-113217
  • Bank name: SHINHAN BANK, World Trade Center Bank, Seoul, Ko.
  • Swift code: SHBKKRSE

In Vietnam:

  • Account name: VINEXAD
  • Account No. : 0021000000172
  • Bank name: VIETCOMBANK Ha Noi, Vietnam
  • Swift code: BFTVVNVX
BOOTH LAYOUT EXHIBITOR LIST

Registration Form

Q&A

What should the exhibitor prepare for the show?

The exhibitors should bring attracted exhibits, interior decoration of the booth and follow the brand / product concept, Brochure of product and service introduction in English and Vietnamese, business cards, Registration forms for buyers, and other necessary tools that are not equipped with booths (LCD, audio …)

When will the exhibitor's name badge be issued?

Name badge for the exhibitor will be issued at 13:00 the day before the show. Exhibitors need to send a list of their employees, who need access to the exhibition, to the Organizer 7 days in advance. A representative of the Exhibitor came to the Organizer Counter to get name badges.

What is the difference between Standard booth and Space only booth?

Standard booth was built by the Organizer with basic design. Standard booth includes 2 fluorescent lights, 1 company name board, 1 information desk, 2 chairs, 1 electrical socket, floor carpet, 1 trash-ca. If there is any damage on the partition wall or structure of the booth after the show (such as breakage, loss, etc.), the Exhibitor will have to pay for repairs or new purchases. Exhibitors will be provided with the VIETRF show manual, which will be detailed in this Guide.

Space Only booth is only provided empty space for Exhibitors to design and organize their construction according to their wishes.

How to transport goods out of the exhibition area?

To prevent any loss or theft at the show, Exhibitors must fill in the inventory form of goods and materials at the booth. Exhibitors may not bring goods and materials outside the exhibition area without the approval of the Organizer. The inventory form is available in the Exhibition manual, or you can get this inventory form at the Information Counter at SECC or contact the organizers to get it.

How to avoid theft of property when participating in exhibitions?

Security services will be provided while exhibition occurs. We recommend that at least 1 staff member of the Exhibitor be assigned to the booth at all times. Pay special attention to valuable items like laptops and cameras and high-value exhibits. The organizer will not be responsible for any loss or theft inside the booth.

Can exhibitors change the structure of the Standard Booth?

Exhibitors may upgrade to the Standard Booth but must receive approval from the Organizer . Adding or removing partitions on the booth will change the structure of the store. Please note that basic stall changes may incur additional charges.

When will the organizers start supplying electricity to the exhibition hall?

Power supply will start at 16h on the last day of construction. Due to safety regulations, we were unable to supply electricity until the booths finished construction, so the Organizer recommends that the Exhibitors building the booth on the Empty Land Pavilion should finish it. Construct as soon as possible to avoid delay in supplying electricity to the entire exhibition area.

Can exhibitors put their company logo on the facial board?

Exhibitors wishing to place the company’s logo on the booth’s facial board must submit a request to the Organizer to check whether it is feasible to print the logo on the sign. The prescribed content is printed on a signboard depending on the construction standards of the construction unit. If the logo is not included in the specified content shown on the sign, the Exhibitor noted that this requirement may incur additional fees for the Contractor.